Board Meeting Minutes January 2021

MINUTES Colorado Music Business Organization Board of Directors Meeting Sunday, January 3, 2021 – 7:00 p.m.   Zoom Meeting   

1. Called to Order at 7:10p.m. 

  Present: Barb Dye, David Barber, Annette Cannon, Tracey Chirhart, Johnnie Johnson, Jamie Krutz, Sheena Morgan, Alex Teitz, and Angela Whaley. Absent: Lee Bagby (excused), Clark Hagan Guests: None

• Consideration and Approval of the Minutes of December 6, 2020: Annette_Cannon so moved, Jamie Krutz seconded. Approved with minor corrections.

 

• Treasurer’s Report: 

  Income received:  Dec. donation: $   100.00 (Lee Bagby) Paul Fiorino Membership $   30.00 Interest on Savings: $         .01 (December 31, 2020)                            Total: $   130.01   Expenses paid: Bank Fees for Dec. $         2.00 (checking fee) Hartford Insurance: $     500.00 (Commercial Liability Insurance policy) Post Office Box Renewal $     106.00 Brewlabs $       69.30 Mailchimp for Dec.     $       31.30 (e-mail list: $30 + $1.30 local tax)                                 Total:  $      708.60   Checking Balance: $     1,034.51 (as of 12/31/20) Savings Balance:                $     1,323.20 (as of 12/31/20)        PayPal Balance:                   $      558.52  (250 to savings)           (as of 1/_1_/21) Grand Total:                        $     2916.23

• Membership Report:  

  Current Paid Members: 19 (15  individual, 2 businesses, and 2 bands, Board Members ?)   New Members: Paul Fiorino Supporter: None Individual: None Band: None Business: None   Sheena reported that these members have not renewed for December yet: John Reed Austin, Brent Wadman_(Mesner Business?), and Matt Eaton(Super Delicious Records)   Sheena reported that the following memberships are up for renewal in January: Thomas June   (Please note that the board voted at the March 2020 meeting to suspend renewal notices until a later date due to the coronavirus shut down. These names are for reference only).    Sheena would like bring back renewal notices for 2021. Discussion on this. Decision is send notices with offer to renew and get additional months, along with 1 free song entry into songwriting contest. This replaces New Business below.    Membership “Welcome Surveys”: Sheena reported that we did not receive any surveys in December.   

1. Unfinished Business:

 

1. Bar code requests: None

 

1. Upcoming Programs:

 

1. January 25, 2021: Ask Chris Daniels and Jock Bartley to talk. Annette suggested that maybe Ashesh Dangol would be willing to speak on the music scene overseas since he plans a trip to the U.S. in January. Barb will contact Chris & Jock to see if they would be available for a ZOOM meeting.

  Since the Grammys are to be presented on Sunday, January 31, 2021, perhaps both Chris & Jock could talk on the Grammy process. Both of them have been nominated for Grammys and have attended the ceremonies. We might be able to get someone from AirShow Mastering to participate as well since Dave Glasser is a member of the National Academy of Recording Arts & Sciences (NARAS) (the group that runs the Grammys) and has been working to get a chapter started here since Colorado members are considered part of the San Francisco chapter. Also, we do have a Boulder, Colorado resident, Richard O’Neill, who has been nominated for his solo violin album in the “Classical Music” category.   Board discussion. Invite Chris Daniels, Jock Bartley, Anna Frick, NARAS SF Head Christen McFarland   Alternative invites – Grammy Nominees:  Cory Wong – guitarist – Best New Age Album: Best New Age Album “Meditations” Chris Manu – Choir Director – Arvada West High School Richard O’Neill – violinist – Best New Classical Album   https://denver.cbslocal.com/2020/12/10/richard-oneill-university-colorado-boulder-violist-grammy-nominee/  

1. February 22, 2021: (2/15/21 is Presidents Day) Management. 

Board discussion. Management topic for February. Possible invitations to Tracey Chirhart, Mark Bliesener, Chuck Morris & 7s Management  

1. March 29, 2021: Consider asking club owners/ managers what their plans are for              the year at this time, i.e., Peter Ore, Carla Jordan, Chris Thomas, Sandra Holmes Watts, Mark Sundermeier, Tony Mason, or Paula (Roxy on Broadway). Dani Grant from Mishawaka – topic pushed back from Febraury

  d  April 19 /26, 2021: Zoom? Subject:  In February Board Meeting will consider April & May topics   P.S. Sunday, April 4th is Easter this year. Would anyone have a problem with holding our board meeting on that date? That might impact our general meeting date. At this time, only Annette had a conflict.  

1. May 17 / 24, 2021: Zoom? Subject:

   

• Web Reports – David (as of _1/3/21:

 

1. Current Email Subscribers: COMBO has 2544 subscribers which is down from the 2,547 reported at the 12/06/20 Board Meeting. As of the _12/31/20 newsletter, we had 18% opens and 4% click thrus.

 

1. Twitter Account Followers: COMBO has _7694 followers which is down from 7,711 followers as of the 12/06/20 report. 

 

1. Facebook Account Activity: COMBO received 1482 “likes” which is up from 1,481 “likes” as of the 12/06/20 report.

 

1. Google Analytics Report: In December 2020, there were 5162 “Sessions” which is up _99% from December 2019 when it was 2596. The most viewed article (1744 sessions) in December 2020 was a story regarding Thoughts & Prayers – Jeremy- Jeremih posts first photos since COVID – 1744 sessions 

 

5. Facebook Analytics – Angela Whaley: Page Views down 55%; Post Reach (______) down by _57_%; Post Engagement down _21_%; Page Likes 1483. No number on previous month likes. Page Followers: 1727 followers up from 1,701.

  Reminder – Our Facebook address is:  http://www.Facebook.com/ColoradoMusicBusinessOrganization  Board Discussion of other topics in news: Barb talking about Sec 230. CBS Story on 60 minutes tonight. Jamie like phone company – utility – carrier service. Congress will look after Jan 20.  Examples – Dutch person. Alex Jones and Sandy Hook. How will music be affected.   

6. Songs on the COMBO Spotify Play List for January 2021: Lee Bagby 

• John Reed Austin – La Ciudad Feliz – Happy City
• Isabelle Stillman – Grocery Store
• Justin Faye – Let Me Smoke Your Sweet Lips, Again
• Michelle Roderick – Don’t Go Tonight
• Andy Ard – Camp Ootahneenohchee 

 

7. COMBO YouTube Channel Uploads: October and November meetings. They are uploaded and in Members Only. They are on YouTube.

 

8. Ombudsman Program – Annette Cannon: Nothing to report at this time.

 

9. Meeting Space Ideas: On hold for the time being. Everything is shut down again.

 

10. Designation for Funds: Nothing at this time.

 

11. Purchase of Promotional Merchandise Items: Nothing new.

 

12. Promotion/Advertising: Nice comments on movie listing. 

 

13. Girls & Science Expo: On hold until the pandemic is over.

 

14. Posting on Facebook: Sheena posted articles on:

  Congress Reaches Agreement on Stimulus; With Save Our Stages Included https://variety.com/2020/music/news/congress-agreement-stimulus-save-our-stages-1234867403/   12Year Old DJ Has Equipment Confiscated After School Bathroom Rave https://consequenceofsound.net/2020/12/12-year-old-dj-school-bathroom-rave/   Save The World Famous Lions Lair, Go Fund Me https://www.gofundme.com/f/save-the-world-famous-lions-lair?   “Bread & Jam” at Dazzle Serves as Food Pantry for Struggling Musicians https://303magazine.com/2020/12/dazzle-food-pantry/?   Could Beyonce do for the Corona virus vaccine what Elvis did for Polio? https://www-washingtonpost com.cdn.ampproject.org/c/s/       

15. Secretary: Alex Teitz volunteered to take on this position! Thanks, Alex! He will start at this Board meeting. 

 

16. Board Member Bio’s – David & Sheena: Annette is up next

 

17. Website Update – David:Jamie, David & Sheena go through one more time. If everything looks good, will send out to members. 

    18: Storage for COMBO Stuff:  Working on a date for Barb to move stuff.  

19. COMBO Organization By-Laws: We approved changes to the first three sections. Barb read the following into the Minutes of November 1, 2020, per Roberts’ Rules of Order requirements.

  ARTICLE IV Officers and Their Election  

1. The officers of the corporation (re positions) … [No changes needed]

 

2. The officers of the corporation (terms) … [No changes needed]

 

3. Any officer or agent may be removed by the Board of Directors whenever in its judgment the best interest of the corporation will be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed.  Election or appointment of an officer or agent shall not of itself create contract rights. A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term.

  Motion to remove language in red Johnnie Johnson – David Barber second. Motion is approved  

4. The President shall be the chief executive officer of the corporation and shall in general supervise and control all of the business and affairs of the corporation.  He or she shall preside at all meetings, sign documents for the corporation, including deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors to some other officer or agent of the corporation or shall be required by law to be otherwise signed or executed; and in general shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.

  Motion to remove language in red Motion – Sheena Morgan. Seconded by Annette Cannon. Motion is approved.   

1. If elected or appointed by the Board of Directors, a Vice President shall serve as aide to the President and act in the absence of the President and perform all duties of President in the event of the death [adding the words – or incapacity] of the President and when so acting shall have all the powers of and be subject to all of the restrictions upon the President. Any Vice President shall also perform such other duties as from time to time may be assigned by the President or by the Board of Directors.

  Motion to include language in red Motion by Annette Cannon. Seconded by Sheena Morgan. Motion is approved. 

• The Secretary shall (a) keep the minutes of the proceedings of the general meetings and those of the Board of Directors; (b) see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; (c) be custodian of the corporate records and of the seal of the corporation; (d) keep a register of the addresses of each member; and (e) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned by the President or by the Board of Directors.

  Board discussion to remove language in red. Decision to keep language in (d) about keeping a register of the addresses of each member;   Motion to remove language in red in subsection C by Sheena Morgan, Seconded by Tracey Chirhart. Motion is approved.   Barb will provide secretary with copy of roster.   Board discussion on inventory and where official records of COMBO are kept.             Inventory of what COMBO owns             Barb has folding white table, small dolly, display stuff, notebooks.             Mark has brown table, big dolly, hundreds of CD’s, and notebooks             Annette has a friend looking for something to scan. May be able to help.             Dave asked about Official corporate records notebook? Barb knows of none.  

7. The Treasurer shall have charge and custody of … [No changes needed]

 

1. Assistant officers may be elected by the Board of Directors and shall perform such duties as are assigned to them by an officer or by the Board of Directors.  If the Board of Directors shall so require any officer or agent of the corporation shall give bond to the corporation in such amount and with such surety as the Board of Directors may deem sufficient, conditioned upon the faithful performance of their respective duties and offices.  The salaries of officers, if any, shall be fixed from time to time by the Board of Directors and no officer shall be prevented from receiving such salary by reason of the fact that he or she is also a Director of the corporation.

  Motion to remove 2nd sentence in red by Jamie Kurtz. Seconded by Sheena Morgan. Motion is approved.    Discussion of yellow text. After discussion Board agrees to leave text as is.   

20. California Law on Sub-Contractors: Update: Nothing at this time.

 

21. Reopening of Bars, Clubs & Theaters: The state of Colorado has started allowing some to reopen in certain counties if they have succeeded in lowering the number of COVID cases in their areas. A lot depends on the population of their counties. As of this writing, more than 330,000 people in the U.S. have died from COVID-19, with 4,738 of them being Colorado residents.

 

22. Songwriting Contest for 2021: JUDGES? Send Barb your nominee!

 

1. New Business:

• Zoom Admin Helper: Barb decided just to go with a conference call this month. We’ll work on the Zoom for the January 25th meeting. Angela Whaley can be available to run COMBO Zooms in the future. Has requested calendar invite with appropriate link which may make it easier to include in general meeting links. 

 

2. New computer for Barb: David ordered a new computer and Barb received it a few days      before Christmas. Unfortunately, due to being super busy over the Christmas holidays, Barb did not get a chance to set it up. Hopefully she’ll be able to work on that over the New Year’s holiday. We approved spending up to $500 toward the purchase of a new computer, and Lee donated an additional $100. David has donated $100. Barb will cover the difference between the $600 and any software she needs. Cost of the computer was $490.71 Barb needs to write a check for it.

• Events/show Notice Submissions (Sheena)– I would like to reinstate an event/show submission cycle for members. For example, any event or show that a member would like included in the newsletter will need to be sent by Tuesday the week before the event. Her intention is to create a submission cycle so that members have expectations on what can be shared and when. Also when shows start up. Barb wants more on local/Colorado stories. Mike Martinez (53) of National Speaker & Sound has died. (Her other request was covered under D. Memberships).

 

4. Reinstating Membership Renewals (Sheena)– I would like to reinstate our membership renewal process. I am drafting an email to share with members on expectations for 2021. (see previous discussion) 

 

1. Reports

 

1. Book, Movie, and Featured Member(s) for December 2020: These items did not get tended to for December. 

 

2. December 2020 Meeting: We decided to go with “12 Movies and/or Shows to Watch for the Holidays.” Barb offered a list of music-related movies and shows that people could stay home to watch (the movie theaters are also shut down at this time). We did receive a note from Holly Smith of American Classic Piano. She said she loved the list and was watching for the movies and shows so that she could check out our suggestions!

 

3. Colorado Springs Meeting: Tabled due to the coronavirus pandemic.

 

4. Denver Balanced Breakfast: No word.

 

5. Denver Open Media Open Music Sessions: Program planned for Friday, January 8th may be held. Johnnie’s shows are on hold for the moment. Johnnie is starting Tuesday.

  https://www.denveropenmedia.org/  

7. Mental Wellness Discussion Group Meeting – Angela Whaley’s report: The group will be meeting on the 2nd & 4th Mondays of the month. The group is open to the public and everyone is invited to attend. 6-7pm via Zoom. 

 

8. Women’s Groups

 

1. She.E.O.: 

 

1. Women Crush Music: 

 

1. Setting the Stage with Julie Gellar: Julie continues to send encouraging notes to song writers in the group.

 

1. Mountain Mamas Music: 

• Women in Music in Denver: 

 

1. Soundgirls – Girls in Science DMNS

 

1. Colorado Music Network 

• Items for Newsletters/Announcements: 

• Next General Meeting: Monday, January 25, 2021 7:30 pm 

• Next Board Meeting: Sunday, February 7, 2021 | 7:00 p.m. Zoom conference.

 

1. Meeting Adjourned at 9:02 p.m. 

  /s/ Alex Teitz ___________________________________ Alex Teitz, Secretary